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Administrative Services Division :: DepEd Region IX
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Administrative Services Division


To provide the regional office with efficient, economical, and effective services relating to personnel, records, receipt of correspondence, supplies, equipment, collection, disbursement, security and custody of property, and reportorial work to oversight agencies.

Specific Functions:

  1. Install and implement in the region the required administrative systems - recruitment and selection, performance appraisal, personnel action and records, benefits administration, supplies and equipment procurement, recording and disposal, ground and building maintenance, and reporting- for greater work efficiency and effectiveness
  2. Provide administrative services and ensure continuous improvement in the delivery of services
  3. Provide the Regional Director with the necessary staff advice, assistance, and services on personnel action
  4. Manage and implement personnel actions to all employees in the regional office, except for the RD and ARD
  5. Provide administrative support to the Regional Director in the evaluation of performance of all SDSs and ASDSs in the region and make recommendations to CO in coordination with HRD, for appropriate personnel action
  6. Provide administrative support the implementation of the performance appraisal system for all employees in the region and implement reward and recognition system in coordination with the HR Division and the division chiefs or heads of units in the regional office
  7. Establish a mechanism to implement national policy on personnel assistance program (to recommend to CO to establish a national policy)
  8. Plan and manage the effective and efficient use of all personnel of the regional office in accordance with existing rules
  9. Implement administrative and disciplinary sanctions imposed on erring regional office personnel, and act as the coordinating unit for the implementation of an Alternative Dispute Resolution (ADR) system in the region.
  10. In coordination with the FTA Division, provide technical assistance to the schools division offices as regards administrative services

Cash Section

Provides services to the RO related to cash collections, disbursements, liquidations and preparation of reports to the accounting office to ensure proper utilization and timely disbursement of funds and liquidation of cash advances to pay for government obligation in accordance with accounting and auditing rules and regulations.

Personnel Services

Ensures the acquisition of personnel and tracking their movement within the organization, the timely receipt of their compensation and mandated benefits and provides personnel related information by managing the employee data base and records.

Records Section

Provides administrative support to the management and staff of the region to ensure the receipt, recording, and distribution of official correspondence and documents; safekeeping, preservation, and retrieval of records and files of operational, legal and historical value; and the disposition of files and records according to existing laws and policies; through the establishment and maintenance of an effective and efficient records management system in the regional office and provision of technical assistance to the schools division offices.

Asset Management Section

Provides and gives equitable services to the delivery of basic education assets, supplies; Instructional Materials and needed resources and establish Socialized Standards, Structures and mechanism to implement and ensure efficient delivery of Property and Supply Management System in accordance with COA rules and regulations

General Services Unit

Ensures efficient, economical and effective general support services relating to safety and security of office personnel, premises, documents and properties; ground and landscape maintenance, building and office facilities maintenance, and motor pool services in order to provide the regional office personnel with a safe, clean and healthy environment conducive to the effective performance of their respective functions and delivery of services.


Chief, Administrative Services Division
Office of the Division Chief:
Armando P. Gumapon - Supervising Administrative Officer Riza T. Estosata - Administrative Assistant I
PROCUREMENT Jerry M. Ijirani - Admin. Officer IV GENERAL SERVICES UNIT Grete Benedict C. Concepcion - Admin. Officer V Gelyn P. Limos - Administrative Assistant III Mardie D. Medina - Administrative Aide IV Marlo D. Cartojano - Administrative Aide III RECORDS SECTION Roy J. Tubongbanua - Admin. Officer V Ailyn S. Calma - Administrative Aide VI CASH SECTION Clarissa B. Agravante - Admin. Officer V April Joy S. Sinajon - Administrative Officer I Nuriam J. Mustal - Admin. Aide VI Ma. Lucia C. Concepcion - Construction and Maintenance Man(CT) ASSET MANAGEMENT SECTION Mashur L. Abubakar - Admin. Officer V Niel B. Lasala - Admin. Officer I Albert R. Quemada - Admin. Aide VI Rodela B. Jimenez - Admin. Aide IV PERSONNEL SECTION Pilar G. Layon - Admin. Officer V Ma. Carmen G. Aragoncillo - Admin. Officer IV Jessica Antoniette R. Yap - Teacher Credentials Evaluator II PAYROLL SECTION Robert O. Caniedo, Jr. - Administrative Aide IV Efren Angelo Aranzado - Administrative Aide VI Abraham U. Tagalog - Administrative Aide VI Teremae D. Rada - Administrative Aide VI