INVITATION TO BID FOR

 

Procurement of Catering Services for FY 2025 under Single-Year Framework Agreement (Early Procurement Activity)

 

 

1. The Department of Education Region -IX, using a single-year Framework Agreement, through the FY 2025 National Expenditure Program intends to apply the sum of One Million Nine Hundred Eighty Thousand Pesos (Php 1,980,000.00) being the total Approved Budget for the Contract (ABC) to payments under the contract for the Procurement of Catering Services for FY 2025 under Single-Year Framework Agreement with Project Identification Number 2024-10-226. Bids received in excess of the ABC shall be automatically rejected at bid opening. The Department of Education Region -IX now invites bids for the Procurement of Catering Services for FY 2025 under Single-Year Framework Agreement (Early Procurement Activity). Contract duration will start upon receipt of the Notice to Proceed by the Service Provider and until December 31, 2025.

 

2. The Department of Education Region - IX now invites bids for the Procurement of Catering Services for FY 2025 under Single-Year Framework Agreement. Contract duration will start upon receipt of the Notice to Proceed by the Service Provider and until December 31, 2025.

 

Prospective bidder should have completed, within a period of three (3) years immediately preceding the deadline for submission of bids, a Single Largest Completed Contract (SLCC) similar to the contract to be bid and the value of which, adjusted, if necessary, by the Bidder to current prices using the Philippine Statistics Authority’s (PSA’s) Consumer Price Index (CPI), must be at least twenty-five percent (25%) of the ABC of the lot bid for.

 

3. Bidding will be conducted through open competitive bidding procedures using a non- discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184.

 

1. 1. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.

 

4. Prospective Bidders may obtain further information from Department of Education Region IX and inspect the Bidding Documents at the address given below during Monday to Friday 8:00am to 5:00pm.

 

5. For those who are interested to purchase the Bidding Documents, two (2) options are made available, to wit:

 

1. 1. A complete set of Bidding Documents may be acquired by interested Bidders from the BAC Office, DepEd RO IX, President Corazon C. Aquino, Regional Government Center, Balintawak, Pagadian City, upon accomplishing a bidder’s information sheet and payment of a non-refundable fee in the amount of Php 5,000.00 for the Bidding Documents to the DepEd RO IX Cashier.

 

Payment in checks should be made payable to DepEd RO IX Trust PVB Acct#02801-000113-4

 

5. 2. Interested Bidders may signify their intent to purchase the Bidding Documents through email at region9.bac@deped.gov.ph. Upon receipt of the bidder’s information sheet, the BAC Secretariat will send through email the details of the DepEd RO IX Trust Fund Account for payment. Upon payment, bidders may send through email the proof of payment before the deadline for submission of bids. Upon receipt of proof of payment, the BAC Secretariat will send the electronic copy of the Bidding Documents.
6. The Department of Education Region -IX will hold a Pre-Bid Conference at 2:00 pm November 7, 2024 at the Conference Hall, DepEd RO IX, President Corazon C. Aquino, Regional Government Center, Balintawak, Pagadian City, and/or through video conferencing or webcasting via Teams, which shall be open to prospective bidders.

 

7. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below on or before 1:30 pm November 21, 2024. Late bids shall not be accepted.

 

8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14.

 

9. Bid opening shall be at 2:00 pm November 21, 2024 at the Conference Hall, DepEd RO IX, President Corazon C. Aquino Regional Government Center, Balintawak, Pagadian City and/or through video conferencing or webcasting via Teams. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity.

 

Only two (2) representatives per bidder will be allowed to enter the venue.

 

For the purpose of constituting a quorum, both the physical and virtual presence of the BAC members shall be considered pursuant to GPPB Resolution No. 09-2020.

 

10. Bidders are requested to submit (3) three additional hard copies of their bid as allowed in ITB Clause 15.

 

11. The Department of Education Region -IX reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders.